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Full Charge Bookkeeper

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Job Title: Full Charge Bookkeeper
Organization: Rubicon Theatre Company 
Reports to: Finance and Operations Director
Location: Ventura, CA
Salary Range: $70,304 (Full-time, Exempt, On-Site)

ABOUT RUBICON THEATRE COMPANY

Rubicon Theatre Company is Ventura County’s premiere non-profit professional theatre company, producing work of national caliber in an intimate, professional setting. From celebrated revivals to world premieres, Rubicon champions storytelling that deepens community and sparks conversation. Our artistic ambition is matched by disciplined stewardship. Financial integrity is foundational to our mission — it sustains artists, strengthens donor trust, and ensures long-term sustainability.

 

POSITION OVERVIEW

Rubicon Theatre Company seeks a detail-oriented and mission-driven Full Charge Bookkeeper to oversee daily financial operations and ensure compliance with GAAP, nonprofit accounting standards, union requirements, and regulatory obligations. This role manages multi-fund accounting, payroll across multiple classifications (including union), monthly reporting, audit preparation, and regulatory filings. The Full Charge Bookkeeper works closely with executive leadership and the Board Treasurer to ensure fiscal clarity and responsible growth.

KEY RESPONSIBILITIES

  • Core Responsibilities
    • Bookkeeping Operations
    • Manage A/P, A/R, daily deposits
    • Record and track all revenue across funds
    • Maintain and update chart of accounts
  • Payroll & Union Administration
    • Execute payroll for salaried staff, hourly employees, seasonal crew, union
    • employees, and contractors
    • Prepare and submit union benefit payments, pension and health contributions
    • Calculate and remit union dues and agent fees
    • Manage time tracking systems and verify hours

  • Financial Reporting
    • Prepare monthly financial statements and board reports
    • Generate custom reports for leadership as requested
    • Reconcile concession sales, petty cash, and inventory
    • Calculate and submit monthly workers’ compensation reports
    • Audit & Compliance
    • Coordinate with outside CPA and auditors for annual audit
    • Prepare required audit schedules and documentation
    • Oversee annual 1099 reporting
    • Prepare and submit required business licenses and regulatory filings
    • Coordinate workers’ compensation audits

  • Insurance & Vendor Management
    •  Review and manage insurance policies and renewals
    •  Manage insurance claims
    •  Serve as financial liaison with vendors

  • Systems & Internal Controls
    • Maintain internal controls and financial procedures
    • Maintain inventory of equipment and service contracts
    • Serve as Human Resources Liaison for payroll-related compliance matters

QUALIFICATIONS

  • Bachelor’s degree in accounting or related field
  • 3–5 years progressive bookkeeping experience
  • Strong QuickBooks Desktop and Excel proficiency
  • Knowledge of GAAP and nonprofit IRS regulations
  • Experience supporting financial audits
  • Strong organizational and communication skills
  • Ability to work independently and collaboratively

    COMPENSATION & BENEFITS

    • Salary: $70,304
    • Medical insurance (w/ cost sharing) after 3-month probationary period
    • Paid sick leave (in accordance with California law)
    • Standard paid holidays
    • Paid vacation: 2 weeks after 3-month probationary period
    • Additional paid week between Christmas and New Year’s when there is no production extension (most years)

    The position will remain open until filled.

    Rubicon Theatre Company is an equal opportunity employer, dedicated to a policy of nondiscrimination in employment on any basis, including race, color, age, sex, sexual orientation, religion, disability, or national origin.

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